All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.
Form 1: Application for a full ID pass
For a permanent full pass.
Download Form 1 (206KB PDF)
Form 2: Reference details continuation sheet
Some applications will need more references, depending on the employment record of the applicant.
Download Form 2 (101KB PDF)
Form 4: Change of ID pass details
If any of a passholder's details have changed, you need Form 4. This includes changes of name, job title, likeness or access levels.
Download Form 4 (161KB PDF)
Form 5: Access Required to Restricted Areas at another LHR Airports Ltd airport
If a pass holder needs a pass for Glasgow Airport, Aberdeen Airport or Southampton Airport, you need Form 5
Download Form 5 (113KB PDF)
Form 6: Notification of a lost or stolen pass
Give notice of lost or stolen passes by telephone first, then submit this form promptly.
Download Form 6 (100KB PDF)
Form 7: Reinstatement form
If a pass has become "parked" (not used for over 60 days), use Form 7 to have it revalidated.
Download Form 7 (67KB PDF)
Form 7i: interactive Reinstatement form
This form can be completed and submitted electronically (no need to print) for reinstatement of parked passes.
Download Form 7i (62KB PDF)
Form 8: Application for a 30 or 1 to 5 day temporary ID pass
Use Form 1 when applying for a 30-day pass going to a full pass at the same time.
Download Form 8 (60KB PDF)
Form 9: Application for a pass for diplomats and persons with statutory rights of access
Most signatories will not need this form.
Download Form 9 (91KB PDF)
Form 10: Form to return a pass that's no longer required
We ask you to promptly return passes when employees leave or no longer need airside access.
Download Form 10 (105KB PDF)
Form 11: Form to ask for the release of data
The Data Protection Act provides specific protection against unauthorised disclosure.
Download Form 11 (140KB PDF)
Form 12: Vehicle application form
For vehicles that are to be driven airside.
Download Form 12 (111KB PDF)
Form 14: Airport ID scheme enquiry form
For companies or organisations which are new to the airport environment or perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.
Download Form 14 (58KB PDF)
Form 15: Airport ID scheme change of company details
For companies or organisations which need to make changes to their accounts with the airport.
Download Form 15 (57KB PDF)
Form 16: Airport ID scheme authorised signatory nomination form
Authorised signatories must be nominated on this form before they can be appointed and receive training.
Download Form 16 (76KB PDF)
Form 17: Authorised signatory sample signature form
When appointing signatories we need a sample signature. Please use this form.
Download Form 17 (144KB PDF)
Form 18: Authorised signatory leavers form
Please use this form to tell us about authorised signatories who will be leaving your organisation.
Download Form 18 (23KB PDF)
Form 22: Notification of lost or stolen airside vehicle pass
Use this form to notify us of the loss of an airside vehicle pass. A replacement airside vehicle pass will not be issued unless this Notification Form has been completed in full and authorised by a recognised Authorised Signatory.
Download Form 22 (260KB PDF)
Template letters for you to use
We have prepared these templates based on our authorised signatory training programme. They meet most, if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient. These are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.
Proforma 1: Employment Reference
For referees, not for the current employer.
Download Proforma 1 (41KB DOC)
Proforma 2: Sponsoring Company reference
For the current or most recent employer.
Download Proforma 2 (31KB DOC)
Proforma 3: Self Employment reference
To verify details when an applicant has been self-employed.
Download Proforma 3 (41KB DOC)
Proforma 4: Employment in Family Business reference
To verify details when an applicant was employed by their own family.
Download Proforma 4 (46KB DOC)
Proforma 5: Employment Agency reference
If your applicant's employment was with an agency.
Download Proforma 5 (43KB DOC)
Proforma 6: JobCentre Plus reference
If your applicant was unemployed.
Download Proforma 6 (40KB DOC)
Proforma 7: HMRC reference
If in a family business or self-employed and those businesses are no longer listed.
Download Proforma 7 (37KB DOC)
Proforma 8: Education reference
References from schools, colleges and universities.
Download Proforma 8 (40KB DOC)
Proforma 9: Gap reference
Download Proforma 9 (45KB DOC)
Proforma 10: Voluntary Sector reference
If an applicant has spent time in the voluntary sector.
Download Proforma 10 (39KB DOC)