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Application forms

All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.

Application Forms

Form 1a

Application for a full airside pass only

Download Form 1a (692KB PDF)
Referencing Help Guide (918KB PDF)

Form 1b

Application for a landside pass only

Download Form 1b (441KB PDF)

Form 2

Reference details continuation sheet

Some applications will need more references, depending on the employment record of the applicant.

Download Form 2 (101KB PDF)

Form 4a

Application for re-issue of an Airport ID Pass

To be used for five-year renewals and TUPE transfers.

Applicants also need to bring a reference from the company confirming their continuous employment since their original pass was issued (not required on a TUPE transfer if the pass is still valid).

If an applicant is also due for his five-year renewal during a TUPE transfer, a letter of continuous employment will be also required. 

Download Form 4a (574KB PDF)

Authorised Signatory Continuous Employment letter (93KB DOC)

Authorised Signatory Continuous Employment TUPE letter (92KB DOC)

Form 4b

Change of details

For any changes on an existing pass.

Download Form 4b (90KB PDF)

Form 5

Access to Restricted Areas at another LHR Airports Ltd airport

If a pass holder needs a pass for Glasgow Airport, Aberdeen Airport or Southampton Airport, you need Form 5

Download Form 5 (113KB PDF)

Form 6

Notification of a lost or stolen pass

Give notice of lost or stolen passes by telephone first, then submit this form promptly.

Download Form 6 (100KB PDF)

Form 7a

Interactive Reinstatement form (up to six months)

Download Form 7a (313KB PDF)  

Form 7b

Interactive Reinstatement form (between six months and one year)

Download Form 7b (424KB PDF)

Form 8

Application for 30-day or 1-5 day temporary ID pass

Download Form 8 (60KB PDF)

Form 9

Pass application for diplomats and persons with statutory access rights

Most signatories will not need this form.

Download Form 9 (91KB PDF)

Form 10

Form to return a pass that's no longer required

We ask you to promptly return passes when employees leave or no longer need airside access.

Download Form 10 (105KB PDF)

Form 11

Form to ask for the release of data

The Data Protection Act provides specific protection against unauthorised disclosure.

Download Form 11 (140KB PDF)

Form 12

Vehicle application form

For vehicles that are to be driven airside.

Download Form 12 (111KB PDF)

Guidance Note - Vehicle Airside Insurance Requirements - April 2011 (89KB PDF)

Form 14

Airport ID scheme enquiry form

For companies or organisations which are new to the airport environment or perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.

Download Form 14 (58KB PDF)

Form 15

Airport ID scheme change of company details

For companies or organisations which need to make changes to their accounts with the airport.

Download Form 15 (57KB PDF)

Form 16

Airport ID scheme authorised signatory nomination form

Authorised signatories must be nominated on this form before they can be appointed and receive training.

Download Form 16 (76KB PDF)

Form 17

Authorised signatory sample signature form

When appointing signatories we need a sample signature. Please use this form.

Download Form 17 (144KB PDF)

Form 18

Authorised signatory leavers form

Please use this form to tell us about authorised signatories who will be leaving your organisation.

Download Form 18 (23KB PDF)

Form 22

Notification of lost or stolen airside vehicle pass

Use this form to notify us of the loss of an airside vehicle pass. A replacement airside vehicle pass will not be issued unless this Notification Form has been completed in full and authorised by a recognised Authorised Signatory.

Download Form 22 (260KB PDF)

Template letters for you to use

We have prepared these templates based on our authorised signatory training programme. They meet most, if not all of the circumstances you are likely to meet. 

If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient. These are set out in the direction that we have to ask you to follow. 

Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.

Proforma 1

Employment Reference

For referees, not for the current employer.

Download Proforma 1 (41KB DOC)

Proforma 2

Sponsoring Company reference

For the current or most recent employer.

Download Proforma 2 (31KB DOC)

Proforma 3

Self Employment reference

To verify details when an applicant has been self-employed.

Download Proforma 3 (41KB DOC)

Proforma 4

Employment in Family Business reference

To verify details when an applicant was employed by their own family.

Download Proforma 4 (46KB DOC)

Proforma 5

Employment Agency reference

If your applicant's employment was with an agency.

Download Proforma 5 (43KB DOC)

Proforma 6

JobCentre Plus reference

If your applicant was unemployed.

Download Proforma 6 (40KB DOC)

Proforma 7

HMRC reference

If in a family business or self-employed and those businesses are no longer listed.

Download Proforma 7 (37KB DOC)

Proforma 8

Education reference

References from schools, colleges and universities.

Download Proforma 8 (40KB DOC)

Proforma 9

Gap reference

Download Proforma 9 (45KB DOC)

Proforma 10

Voluntary Sector reference

If an applicant has spent time in the voluntary sector.

Download Proforma 10 (39KB DOC)