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Application forms

All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.

Application Forms

Form 1: Application for a full ID pass

For a permanent full pass.

Download Form 1 (206KB PDF)

Form 2: Reference details continuation sheet

Some applications will need more references, depending on the employment record of the applicant.

Download Form 2 (101KB PDF)

Form 4: Change of ID pass details

If any of a passholder's details have changed, you need Form 4. This includes changes of name, job title, likeness or access levels.

Download Form 4 (161KB PDF)

Form 5: Access Required to Restricted Areas at another LHR Airports Ltd airport

If a pass holder needs a pass for Glasgow Airport, Aberdeen Airport or Southampton Airport, you need Form 5

Download Form 5 (113KB PDF)

Form 6: Notification of a lost or stolen pass

Give notice of lost or stolen passes by telephone first, then submit this form promptly.

Download Form 6 (100KB PDF)

Form 7: Reinstatement form

If a pass has become "parked" (not used for over 60 days), use Form 7 to have it revalidated.

Download Form 7 (67KB PDF)

Form 7i: interactive Reinstatement form

This form can be completed and submitted electronically (no need to print) for reinstatement of parked passes.

Download Form 7i (62KB PDF)

Form 8: Application for a 30 or 1 to 5 day temporary ID pass

Use Form 1 when applying for a 30-day pass going to a full pass at the same time.

Download Form 8 (60KB PDF)

Form 9: Application for a pass for diplomats and persons with statutory rights of access

Most signatories will not need this form.

Download Form 9 (91KB PDF)

Form 10: Form to return a pass that's no longer required

We ask you to promptly return passes when employees leave or no longer need airside access.

Download Form 10 (105KB PDF)

Form 11: Form to ask for the release of data

The Data Protection Act provides specific protection against unauthorised disclosure.

Download Form 11 (140KB PDF)

Form 12: Vehicle application form

For vehicles that are to be driven airside.

Download Form 12 (111KB PDF)

Guidance Note - Vehicle Airside Insurance Requirements - April 2011 (89KB PDF)

Form 14: Airport ID scheme enquiry form

For companies or organisations which are new to the airport environment or perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.

Download Form 14 (58KB PDF)

Form 15: Airport ID scheme change of company details

For companies or organisations which need to make changes to their accounts with the airport.

Download Form 15 (57KB PDF)

Form 16: Airport ID scheme authorised signatory nomination form

Authorised signatories must be nominated on this form before they can be appointed and receive training.

Download Form 16 (76KB PDF)

Form 17: Authorised signatory sample signature form

When appointing signatories we need a sample signature. Please use this form.

Download Form 17 (144KB PDF)

Form 18: Authorised signatory leavers form

Please use this form to tell us about authorised signatories who will be leaving your organisation.

Download Form 18 (23KB PDF)

Form 22: Notification of lost or stolen airside vehicle pass

Use this form to notify us of the loss of an airside vehicle pass. A replacement airside vehicle pass will not be issued unless this Notification Form has been completed in full and authorised by a recognised Authorised Signatory.

Download Form 22 (260KB PDF)

Template letters for you to use

We have prepared these templates based on our authorised signatory training programme. They meet most, if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient. These are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.